The Roosevelt Fire District Secretary
The Roosevelt Fire District was established in 1929. The Fire District is a Special District and Taxing Authority. The District is the administrative body of the Roosevelt Fire Department, setting policy and procedures for the operation of the Department. The Fire District is run by five members of the Board of Fire Commissioners. The five Commissioners are elected by the Roosevelt community, each serving alternating five-year terms.
The Board of Fire Commissioners of the Roosevelt Fire District announces that they are seeking applications for Fire District Secretary (Full-time);
(RFD2021ANQ) Fire District Secretary
The candidate for Fire District Secretary must be very organized with attention to details. The Secretary is responsible for all Human Resources of the district and management of employee guidelines and benefits. All the personnel records, books and papers of the Fire District shall remain in the custody of the Fire District Secretary. The Secretary has the authority and responsibility to preserve documents, related to all equipment, apparatus and other items which have historical significance to the Fire District, of the Fire Department or both.
Position Outline:
This full-time secretarial position will have the overall responsibility to have custody and maintenance of all records, books and documents of the Gates Fire District. The secretary shall attend all meetings of the Board of Fire Commissioners and keep a complete and accurate record of the proceedings of each meeting and of all the propositions, rules and regulations adopted pursuant to Section #178 of NYS Town Law of the State of New York. The secretary shall have such additional powers and perform such additional duties as the Board of Fire Commissioners determine. This person will report directly to the Board of Fire Commissioners.
Job Requirements:
A. Responsibilities Conduct Duties as outlined per Section 178 of Town Law including but not limited to:
• Act as Clerk of the Fire District
• Act as the Record Management Officer of the Roosevelt Fire District
• Coordinate budget to comply with New York State Fire District law
• Act as the Election Chairperson and coordinate to comply with New York State Fire District law
• Attend and record minutes of all fire district meetings
• Receive and distribute pertinent correspondence
• Publish and Post all Legal Notices
• Assist with the processing of a Service Awards Program
• Assist with grant writing and administration
• Oversees, maintains and files Fire District Contracts
• Processes purchase orders
• Maintain and coordinate scheduling of fire station facilities
• Assist with the processing of new applicants
• Conduct all other duties assigned by the Board of Fire Commissioners and
B. Minimum Qualifications:
• Bachelor’s Degree or equivalent professional experience
• Excellent written and verbal communications skills are required
• Five years of specialized experience (or its part-time equivalent) in secretarial sciences
• Relevant experience in organizational management is preferred
• High degree of proficiency in Microsoft Word, Power Point, Outlook, Excel and is required
• Candidates for this position should be a resident of the Roosevelt Fire District
C. Compensation:
• Wages commensurate with qualifications and experience
• Excellent benefit package: Vacation, healthcare, paid holidays, etc.
All serious inquiries are to send resumes and letter of interest to Commissioners@rooseveltfd.org
Or Commissioners, Roosevelt Fire District, PO Box 501, Roosevelt, NY 11575
The Roosevelt Fire District was established in 1929. The Fire District is a Special District and Taxing Authority. The District is the administrative body of the Roosevelt Fire Department, setting policy and procedures for the operation of the Department. The Fire District is run by five members of the Board of Fire Commissioners. The five Commissioners are elected by the Roosevelt community, each serving alternating five-year terms.
The Board of Fire Commissioners of the Roosevelt Fire District announces that they are seeking applications for Fire District Secretary (Full-time);
(RFD2021ANQ) Fire District Secretary
The candidate for Fire District Secretary must be very organized with attention to details. The Secretary is responsible for all Human Resources of the district and management of employee guidelines and benefits. All the personnel records, books and papers of the Fire District shall remain in the custody of the Fire District Secretary. The Secretary has the authority and responsibility to preserve documents, related to all equipment, apparatus and other items which have historical significance to the Fire District, of the Fire Department or both.
Position Outline:
This full-time secretarial position will have the overall responsibility to have custody and maintenance of all records, books and documents of the Gates Fire District. The secretary shall attend all meetings of the Board of Fire Commissioners and keep a complete and accurate record of the proceedings of each meeting and of all the propositions, rules and regulations adopted pursuant to Section #178 of NYS Town Law of the State of New York. The secretary shall have such additional powers and perform such additional duties as the Board of Fire Commissioners determine. This person will report directly to the Board of Fire Commissioners.
Job Requirements:
A. Responsibilities Conduct Duties as outlined per Section 178 of Town Law including but not limited to:
• Act as Clerk of the Fire District
• Act as the Record Management Officer of the Roosevelt Fire District
• Coordinate budget to comply with New York State Fire District law
• Act as the Election Chairperson and coordinate to comply with New York State Fire District law
• Attend and record minutes of all fire district meetings
• Receive and distribute pertinent correspondence
• Publish and Post all Legal Notices
• Assist with the processing of a Service Awards Program
• Assist with grant writing and administration
• Oversees, maintains and files Fire District Contracts
• Processes purchase orders
• Maintain and coordinate scheduling of fire station facilities
• Assist with the processing of new applicants
• Conduct all other duties assigned by the Board of Fire Commissioners and
B. Minimum Qualifications:
• Bachelor’s Degree or equivalent professional experience
• Excellent written and verbal communications skills are required
• Five years of specialized experience (or its part-time equivalent) in secretarial sciences
• Relevant experience in organizational management is preferred
• High degree of proficiency in Microsoft Word, Power Point, Outlook, Excel and is required
• Candidates for this position should be a resident of the Roosevelt Fire District
C. Compensation:
• Wages commensurate with qualifications and experience
• Excellent benefit package: Vacation, healthcare, paid holidays, etc.
- Prepare the Notice of Public Hearing on the budget, Submit the annual budget to the town of Hempstead
- Maintain the proposed budget as a public document for inspection by the public
- Prepare the Notice of Annual Election; manage Ballot clerks and election procedures
- Coordinate annual Physicals for Department members including, PPD tests,
- Confirm that the District is in compliance with all OSHA, NFPA and PESH regulations
- Submit all annual reports to Civil Service, NYS Retirement
- Maintain schedules for Sick/Personal time and vacation time for staff
All serious inquiries are to send resumes and letter of interest to Commissioners@rooseveltfd.org
Or Commissioners, Roosevelt Fire District, PO Box 501, Roosevelt, NY 11575
The Roosevelt Fire District Treasurer
The Roosevelt Fire District was established in 1929. The Fire District is a Special District and Taxing Authority. The District is the administrative body of the Roosevelt Fire Department, setting policy and procedures for the operation of the Department. The Fire District is run by five members of the Board of Fire Commissioners. The five Commissioners are elected by the Roosevelt community, each serving alternating five-year terms.
The Board of Fire Commissioners of the Roosevelt Fire District announces that they are currently seeking an individual to fill the position of District Treasurer (Part-Time);
This position will require the individual to receive and have custody of funds of the Fire District. The Treasurer shall attend all meetings of the Board of Fire Commissioners. The Treasurer shall have duties pursuant to Section 177 of NYS Town Law. The Treasurer shall have such additional powers and perform such additional duties as the Board of Fire Commissioners may determine. Candidates should have a minimum of 5 years of experience in the area of accounting services and an Associates or higher degree from an accredited university in accounting. Persons applying for this position shall be proficient in accounting practices, QuickBooks and Peachtree software, computer transactions, Microsoft Office specifically Excel and PowerPoint, budget preparations and presentation, understand the proper investment, disbursement of District funds per policy adopted by the Board of Fire Commissioners and the expedited deposit of all District monies coming into the Treasurer’s possession. The salary for this position is commensurate based on previous experience and credentials. Candidates for this position must be a resident of the Roosevelt Fire District. Interested candidates must submit their resume and a list of three references.
(RFD2021CQA) Fire District Treasurer;
The District Treasurer is the Chief financial Officer of the Fire District. The Treasurer oversees a $2.3 Million Annual budget. Candidate must be eligible for bonding and have a financial background. The Treasurer’s responsibility is as follows;
Additional duties as assigned by the Board of Fire Commissioners.
All serious inquiries are to send resumes and letter of interest to Commissioners@rooseveltfd.org
Or Commissioners, Roosevelt Fire District, PO Box 501, Roosevelt, NY 11575
The Board of Fire Commissioners of the Roosevelt Fire District announces that they are currently seeking an individual to fill the position of District Treasurer (Part-Time);
This position will require the individual to receive and have custody of funds of the Fire District. The Treasurer shall attend all meetings of the Board of Fire Commissioners. The Treasurer shall have duties pursuant to Section 177 of NYS Town Law. The Treasurer shall have such additional powers and perform such additional duties as the Board of Fire Commissioners may determine. Candidates should have a minimum of 5 years of experience in the area of accounting services and an Associates or higher degree from an accredited university in accounting. Persons applying for this position shall be proficient in accounting practices, QuickBooks and Peachtree software, computer transactions, Microsoft Office specifically Excel and PowerPoint, budget preparations and presentation, understand the proper investment, disbursement of District funds per policy adopted by the Board of Fire Commissioners and the expedited deposit of all District monies coming into the Treasurer’s possession. The salary for this position is commensurate based on previous experience and credentials. Candidates for this position must be a resident of the Roosevelt Fire District. Interested candidates must submit their resume and a list of three references.
(RFD2021CQA) Fire District Treasurer;
The District Treasurer is the Chief financial Officer of the Fire District. The Treasurer oversees a $2.3 Million Annual budget. Candidate must be eligible for bonding and have a financial background. The Treasurer’s responsibility is as follows;
- Review all vendor contracts; Process vendor claims daily
- Manage Payroll for staff; Annual Payroll Certification to Nassau County Civil Service
- Monitor and Review department LOSAP Investment Reports
- Input data for monthly and quarterly and Annual financial reports
- Manage all account payable, account receivable and payroll functions
- Receive and record all deposits and payments to Districts General Fund and Reserve Accounts
- Process Payroll for Hourly and Salaried employees bi-weekly and monthly
- Monthly reconciliation of General Fund, FSA and Reserve Accounts.
- Prepare monthly financial reports for the Board of Fire Commissioners meeting and prepare projections of all District Bank accounts.
- Attend Monthly Board Meeting
- Prepare Annual Budget for Fire District Spending for next year. Present Budget at Annual Budget hearing.
- Process Quarterly reports 941Federal Taxes
- Process Monthly NYS-1 for New York State Taxes
- Process Quarterly NYS-45 New York State Report.
- Process Annual 1099, W-2---W-3 Wage reports
- Work with designated Accounting firm to prepare annual fiscal reports for Fire District annually
- Prepare and disseminate Annual Filing of Audit and financial reports to NYS office of Comptroller
Additional duties as assigned by the Board of Fire Commissioners.
All serious inquiries are to send resumes and letter of interest to Commissioners@rooseveltfd.org
Or Commissioners, Roosevelt Fire District, PO Box 501, Roosevelt, NY 11575
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